AI use policy
A one-page policy for a small business. Fill in the blanks, go over it with your team and keep a signed copy.
Poster · AI at work
Use AI. Protect what's private
AI can save you hours. Anything you type into it may be kept, so follow these rules every time.
Free to print and share
One page, US Letter, in color. Print it in color or black and white.
Want all 36? Get the whole pack by email or browse the library.
What's inside
The full text
Do
- ✓ Use the AI tools your business has approved
- ✓ Remove names and account numbers before you paste
- ✓ Check every fact, number and date it gives you
- ✓ Read and edit a draft before you send it
- ✓ Say when a document was written with AI help, if your rules ask you to
- ✓ Ask your manager or IT support when you're not sure
Don't
- ✕ Paste client, patient or employee information into free AI websites
- ✕ Type passwords, bank details or codes into any AI tool
- ✕ Upload contracts, records or files you wouldn't email to a stranger
- ✕ Let AI send emails or make decisions for you
- ✕ Trust links, quotes or sources it gives without checking them
- ✕ Sign up for a new AI tool with your work email without asking
Typed something you shouldn't have?
Tell your manager and call your IT support right away. Owning it fast is always the right call, and they can often have it deleted.
AI at work
More printables like this
Questions about anything in here?
Our team helps local businesses with exactly this every day. A 15-minute call is free.